What is the S&P Global Fitness Reimbursement Program?
The S&P Global Fitness Reimbursement Program reimburses a portion of an employee’s cost for many common health and fitness services and activities, such as gym memberships, personal trainers, and sports classes.
Keep in mind that this program is not a pre-tax benefit; it’s a reimbursement program funded by S&P Global to help you save money and stay healthy.
Who is eligible for the fitness reimbursement program?
All full-time and part-time (20 hours or more) S&P Global employees based in the U.S. are eligible.
Do I have to be enrolled in S&P Global healthcare benefits plans to participate in the program?
No, you do not have to be enrolled in S&P Global healthcare benefit plans.
Can my family members participate in the program?
No, this program is offered to employees only.
Where can I find a list of eligible activities for the program?
You can find the list of eligible activities on the S&P Global Fitness Reimbursement Portal – go to www.wageworks.com/spglobal for more information. Always seek the advice of your doctor or other qualified health provider before starting any type of new health-related or physical activity program. Please note that the purchase of fitness equipment is not an eligible expense.
I currently have a membership at a local gym or am already participating in an eligible activity. Am I eligible to receive the fitness reimbursement?
You would be eligible for reimbursement of the portion of the membership that dates back to January 1, 2016. If you are a new hire, you are eligible to receive the fitness reimbursement for the period of your employment at S&P Global, beginning with your date of hire.
If I terminate from S&P Global, can I still submit a claim?
Your claim must be submitted prior to your termination date or last day worked to be eligible for reimbursement.
How do I register?
Register for the program anytime on our Fitness Reimbursement Portal administered by WageWorks at www.wageworks.com/spglobal You may also call WageWorks directly at 877-WageWorks (877-924-3967).
You must register on the website in order to submit a claim online. If you register by phone, you will only be able to submit claims via Fax.
Can I access the S&P Global Fitness Reimbursement Portal anytime and anywhere?
Yes, you can access the website from a home or work computer, or any mobile device.
When do I submit claims for reimbursement?
Expenses incurred as of January 1, 2016 or later can be submitted once you have paid for and completed any eligible activity.
If you are paying for fitness-related expenses on a monthly basis, you may choose to submit a claim in the following month, for several months at a time, or once annually (at the end of the year).
What is the deadline for submitting 2016 expenses?
You will have until January 31, 2017 to submit 2016 expenses.
What documentation is required for submission as part of the claim?
Proof of payment and/or the dates(s) of the activity must be attached to your claim submission.
This proof may be a receipt, a signed letter on the facility’s letterhead, or contract confirming payment. The documentation should indicate the membership or class dates, expense description, and cost of an individual membership or class. Cancelled checks and/or credit card receipts will be accepted as required documentation.
In the case of a purchase via a discount site such as Groupon or Living Social, after payment is made print and submit the confirmation page from the website or the confirmation email. Confirmation from the facility that the activity was completed will also be required.
How do I submit a claim and the required documentation for reimbursement?
Supporting documents showing completion of the activity and/or payment is required with any submission.
If I have a family membership for an activity, can I submit the portion that represents my membership for reimbursement?
Fitness reimbursement is limited to the cost of your individual membership only. If your membership is billed at a “family” rate (or any rate other than individual), then it will be necessary to document the facility’s cost of an individual membership when submitting for reimbursement.
Is there a limit to the number of activities/claims that I can submit in a calendar year?
No. You may submit any number of claims to reach the maximum reimbursement amount.
What is the reimbursement amount?
The reimbursement amount is 40% up to $500 annually for eligible expenses.
How will I know if my claim is approved for reimbursement?