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Deductibility of Qualified Parking Expenses


Compliance Alert

January 28, 2019

Deductibility of Qualified Parking Expenses

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IRS issued Notice 2018-99 regarding tax-exempt organizations and nondeductible parking fringe expenses paid or incurred after December 31, 2017. The new rules respond to questions from taxpayers about calculating the amount of parking expenses, which are no longer tax deductible and for some entities, must be reported. The notice also helps tax-exempt organizations to determine how these nondeductible parking expenses create or increase unrelated business taxable income (UBTI).

The Tax Cuts and Jobs Act, signed into law December 22, 2017 delivered historic tax relief for workers, families, and job creators. It also made several changes to the Tax Code, and among them provided that employers could no longer deduct costs for subsidized or paid commuter benefits such as parking and transit programs. See our compliance alert outlining those changes.

Notice 2018-99
A key part of this guidance is a special rule enabling many employers to retroactively reduce the amount of their nondeductible parking expenses. The proposed regulations include guidance on the determination of nondeductible parking expenses and other expenses for qualified transportation fringes and the calculation of increased UBTI. Employers will have until March 31, 2019 to change their parking arrangements to reduce or eliminate the number of parking spots they reserve for their employees.

How a taxpayer determines the nondeductible amount depends on whether the taxpayer pays a third party to provide parking for its employees or owns or leases all or a portion of a parking facility where its employees park. In the first instance, the disallowance amount is based on the amount paid to the third party by the taxpayer; and, in the second, a taxpayer may use any reasonable method in determining the disallowance amount.

As a safe harbor, the notice describes a four-step method that will be considered reasonable to calculate the portion of parking expenses that are subject to UBTI. The notice also states that using the value of employee parking to determine expenses allocable to employee parking in a parking facility owned or leased by the taxpayer is not a reasonable method because a deduction is disallowed for expenses of providing qualified transportation fringes, regardless of its value.

In addition, for tax years beginning on or after January 1, 2019, a method that fails to allocate expenses to reserved employee spots cannot be a reasonable method.

Notice 2018-100
Provides tax penalty relief in 2018 to tax-exempt organizations that offer these benefits and were not required to file a Form 990-T (Exempt Organization Business Income Tax Return) last filing season.

Note that a tax-exempt organization that has less than $1,000 in unrelated business income is not required to file a Form 990-T and thus is not required to pay the unrelated business income tax.

By retroactively reducing the amount of their nondeductible parking expense, many churches, schools, hospitals, and other tax-exempt organizations may be able to reduce their associated UBTI. Such a change made in parking arrangements may apply retroactively to January 1, 2018.